Figure 3.6 — The Receipt form. Drawing to be produced after the UI/UX pass: annotated capture of the receipt form naming the down-payment field, the bank account, the allocations, and the unapplied amount.
- Code — the receipt number.
- Customer — who paid. Choosing them brings their currency and their open invoices into reach of the allocations below.
- Down payment for order — optional, and exclusive: pick an order and this receipt becomes a deposit against it, held as a customer deposit and applied when that order's invoice posts (§3.5). A down payment cannot also carry invoice allocations — money cannot be promised twice.
- Date — the day the money arrived.
- Currency and Exchange rate — the money's currency, following the customer; the rate settles any exchange difference openly at posting.
- Method — cash, bank transfer, cheque, online, or card: how the money travelled.
- Sales Channel — where the sale behind this money came through, when channel reporting needs it.
- Marketplace Fee — what a marketplace deducted before paying you. Recorded as a fee in its own right on posting, so the invoice is settled in full and the cost of the channel is visible — never netted silently out of the customer's payment.
- Bank / Cash Account — the account debited when the receipt posts. Where that account keeps a different currency from the receipt's, an Amount at bank field carries the exact figure that lands in the account's own currency.
- Amount — what was received, in the receipt's currency.
- Narrative — the payer's reference, the bank's reference, whatever the next person reconciling will wish you had written.
Invoice Allocations — the receipt's purpose: each row names an Invoice and the Amount of this receipt applied to it; the form suggests rows against the customer's open invoices. The Unapplied Amount line keeps the running truth — receipt minus allocations — and whatever remains unapplied stays as the customer's credit after posting. On a receipt taken as a down payment against an order there are no allocation rows — the money is held against the order — and the same line reads what is still held: the amount minus what has since been applied to the order's invoices, exactly as the receipts list's Unapplied column reads it.