Figure 4.6 — The Payment form. Drawing to be produced after the UI/UX pass: annotated capture of the payment form naming the bank account, the amount at bank, the allocations with a discount taken, and the unapplied amount.
- Code — the payment number.
- Supplier — who is being paid; brings their currency and open invoices into reach.
- Date — the day the money leaves.
- Currency and Exchange rate — the payment's money, following the supplier; settlement differences against invoices' frozen rates are recognised openly at posting (§4.5).
- Method — cash, bank transfer, cheque, online, or card.
- Cheque Number — appears when you pay by cheque; the reference your bank statement will carry.
- Bank / Cash Account — the account credited when the payment posts. Where it keeps a different currency from the payment's, an Amount at bank field carries the exact figure that leaves the account in its own currency — the figure the bank will confirm.
- Amount — what is being paid, in the payment's currency.
- Narrative — your reference for the payment, written for the person reconciling the bank statement.
Invoice Allocations — each row names an Invoice and the Amount of this payment applied to it; where the supplier's terms offer an early-payment discount and you are inside the window, the discount taken is recorded with the allocation, so only the net leaves the bank and the saving is accounted for, not absorbed. The Unapplied Amount keeps the running truth — payment minus allocations — and any remainder stays as credit with the supplier after posting.