The manual's own words, collected. Each definition is the one its chapter gives; the chapter reference says where the term earns its keep.
- Accountant seat — a plan seat reserved for your external accountant, counted apart from staff users (§15.2).
- Allocation — matching money to the document it settles: a receipt against invoices, a payment against bills (§3.5, §4.5).
- Archive — to mark a finalized document as kept-and-closed: still readable, downloadable and counted, but recognised as finished (§14.8).
- Auto-post — the company setting that posts a document the moment it is approved, when approval succeeds (§1.8).
- Batch — in Aquaculture, a group of fish stocked together and tracked as one through feeding, mortality and harvest (Chapter 11).
- Bill of materials (BOM) — the recipe of a made product: its components and quantities (§6.9).
- Cockpit — a module's opening page: findings banner, KPI strip, two charts and the live grid beneath (§2.2).
- Control account — a ledger account owned by a subledger — debtors, creditors, stock — which manual journals may not touch directly (§7.5).
- Cost variance — the measured drift between what something cost and what the standard said it should (§6.10).
- Credit hold — a reason-coded stop on a customer — limit, overdue, prepayment, manual — that bites at the waybill (§3.5).
- Dashboard — a page of widgets you compose yourself, beyond the cockpits (§2.7).
- Designation — in Donations, the purpose a gift is given to, carrying its own income account (§12.5).
- Dimension — one of the tables every number can be sliced by: product, customer, branch, period, and the rest (§2.8).
- Draft — a document's first state: editable, reversible by deletion, not yet fact (§1.5).
- Dunning — the graduated chasing of overdue customers: reminders and statements on a schedule (§3.5).
- FEFO — first-expiry-first-out: lots are proposed for issue in the order their removal dates fall (§5.6).
- File plan — the automatic filing system that computes a record's folder from the record (§14.5).
- Financial year — your company's accounting year, which may differ from the calendar's (§2.8).
- Flux — the comparison riding a measure: previous period, variance, variance % (§2.10).
- Goods receipt — the document that records stock arriving, before the supplier's invoice (§4.5).
- GRNI — goods received, not invoiced: the liability recorded at receipt and cleared when the invoice arrives (§4.5).
- Landed cost — a product's true cost: the supplier's price plus freight, duty, insurance and clearing, built on the goods receipt (§4.5).
- Legal hold — a recorded freeze on a document or file: nothing about it may be purged or replaced (§14.8).
- Listing — a seller's offer on the marketplace: title, price and status, carrying no link to the product catalogue (§13.5).
- Lot — a quantity of stock born at one receipt, carrying its own dates; a lot's dates are its identity (§5.6).
- Measure (KPI) — a governed number: defined once, calculated the same way everywhere (§2.9).
- Module — a whole area of the application that can be switched on or off as one (§0.4).
- Moving average — the valuation that re-prices stock on hand with every receipt, so issues carry the current average cost (§5.5).
- Natural key — the code the business knows a record by — SKU, customer code, account code — by which imports match rows (§16.4).
- Period — an accounting period: the span a closing closes, and postings belong to (§7.6).
- Posting — the moment a document becomes fact: entries written to the books, stock moved, never to be edited after (Words we use).
- Price grid — the single table holding every price, resolved by currency, then by how many dimensions a row matches, then by quantity band (§6.7).
- Profile — a business profile: the pre-decided bundle of modules, chart and settings a company starts from (§0.3).
- Proposal — the Action Assistant's unit of work: a prepared action that only a person's confirmation executes (§2.12).
- Retention — how long a class of documents is kept before it becomes eligible to archive (§14.8).
- Reversal — the correcting document that unwinds a posting, entry for entry, leaving both visible (§1.6).
- Seller — a marketplace seller: a supplier carrying the seller flag, one record with two hats (§13.5).
- Simple / Standard — the two workflow depths for selling and buying: fewer stages, or the full chain (§0.5, Appendix D).
- Subledger — the detailed register behind a control account: the customers behind debtors, the stock behind the stock account (§7.5).
- Switch — a company preference that turns a capability on or off (§0.6).
- Void — cancelling an approved-but-never-posted document; the one cancellation the lifecycle allows (§1.6).
- Waybill — the delivery document of Standard selling: what actually left, against the order (§3.5).
- Widget — one tile on a cockpit or dashboard: a KPI, a chart, a table, a pivot (§2.5).
- Work in progress (WIP) — value in mid-journey: materials issued to a work order not yet received as output (§10.5); in Time Tracking, approved time earned but not yet invoiced (§9.9).
- Work order — the manufacturing document that turns a BOM into product: issues, receipts, and the variance at close (§10.5).