14.9 Good to know — documents

One file, two doors. A record's attachment and its entry in the library tree are the same file, not copies — move it, tag it or trash it in one place, and both places know.
The file plan never argues with you. Anything you file by hand, in your own folders, stays filed by hand; the plan only ever places what nobody has placed.
Only posted documents file their prints. A draft's PDF wears its DRAFT stamp and is never filed — the filed copy is always the paper as issued (1.10).
Downloads leave footprints. Who took a copy of a file, and when, stands on the record's trail (16.5).
The meter counts the trash. If storage looks surprisingly high, purge the Trash before blaming the plan (§14.7).
A closed period is a lock, not a shredder. Everything inside a closed folder stays readable and downloadable; only change is refused.
Names can repeat; places cannot. Two files may share a name in different folders. Search by the record's code — "INV-1042" finds the paper even when the file is called "scan.pdf".